How to Conduct a Successful Remote Board Meeting

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The pandemic is making it harder for nonprofits to generate community support and operate. Many are currently relying upon remote meetings to make critical decisions and ensure their existence. However it can be a challenge to conduct an effective remote board meeting without the presence of all board members.

A clear, specific agenda will keep your remote board meeting focused and on the right track at all times. Include your board members in the process of setting the agenda. This will allow you to determine what topics should be covered. Then, distribute the agenda as far ahead of time as you can to all attendees so they can prepare. This will help ensure they are aware of what’s scheduled to be discussed and will allow them to add any topics to the agenda prior to time. Utilizing an online board portal that is secure to distribute the agenda and other materials will also aid in reducing security risks.

Video can be used to increase participation in remote board meetings, by bringing a crucial face-to-face element to the discussion. In addition the video allows for attendees to see other people’s body language and to observe non-verbal signals such as boredom, impatience or excitement.

Meeting in person may be difficult to schedule for busy boards that must manage many professional and personal commitments. Finding a time that works for everyone is a lot easier using remote board meeting software. Tools like SavvyCal’s free polls for meetings let you propose multiple times for your meeting, and let everyone decide which times are best for them. This removes the need for re-inforcing emails, and could save you a lot of time and effort.